How does the Waiting List work?
The Waiting List process is broken into 4 stages, as explained below:
Submission
- Parent is pointed to the MKScouts.org website.
- Parent finds the Waiting list registration form.
- Parent completes the form.
- Form is submitted to Online Scout manager.
- Parent is emailed a copy of their submission.
- Waiting List Team is emailed a copy of the submission.
Triage Processing
- Waiting List Admin review submission on the Triage Waiting List
- Admin checks the age, and if less than 5 3/4 they are moved into the WannaBeavers List.
- Admin then checks the location and depending on where they reside in Milton Keynes they will be transferred to the Manor Waiting list that corresponds.
- Admin may enter the three nearest groups, as the crow flies into the Admin Suggested Group column.
- Admin reviews the age ranges and moves from WannaBeavers to Manors, and Manors to Explorers when the relevant age triggers are met.
Review & Offer
- The Group Representative reviews the list for members who are in their “catchment”.
- The Rep evaluates the suggestions against their Group Admissions Policy
- The Rep contacts the parent and offers a place, and updates the Group, Section & Offer Date column
- The Rep liaises with the parent throughout the offer, keeping the Group, Section & Offer Date column up to date throughout
- Once the offer is accepted the Rep will Transfer the submission with their OSM instance to enable the parent to easily receive section communications such as programme & event details